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 JOURNAL: Submission Guidelines & Author’s Checklist • Download Submission Guidelines • Author Checklist • Electronic Submissions |
JOURNAL MISSION The Journal of Lower Genital Tract Disease is sponsored by the American Society for Colposcopy and Cervical Pathology, the society dedicated to the study of lower genital tract disease in women and men. The Journal is a peer-reviewed publication for the exchange of information among interested health care providers. JOURNAL CONTENT The Journal of Lower Genital Tract Disease will publish (1) original articles in basic science and clinical practice, (2) editorial comment, (3) invited and volunteer commentary, (4) review articles, (5) case reports, (6) correspondence, (7) book reviews, (8) instructional cases with photographs for the Home Study Course, (9) abstracts from relevant meetings, and (10) descriptions of technique/ technology. Manuscript Requirements. The requirements for manuscripts submitted to the Journal of Lower Genetic Tract Disease must conform to the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals,” established by the International Committee of Medical Journal Editors (JAMA 1993;269:2282–6) [1]. Manuscript Submission. Ideally, manuscripts should be submitted electronically using the Editorial Manager interface system (https://www.editorialmanager.com/jlgtd/). Instructions for first-time users are available on this page, as well as a tutorial program. Hard copies of manuscripts may also still be submitted to Dr. Thomas M. Julian, Dept. of Ob./Gyn., Univ. of Wisconsin, Clinical Science Ctr., H4/648, 600 Highland Ave., Madison, WI 53792, USA. Figures appearing in manuscripts sent by e-mail should be formatted as TIFF or EPS files, however, hard copy glossy prints should still be supplied to the editorial office. When submitting manuscripts, authors may suggest the names of potential reviewers for consideration by the Executive Editor. General Manuscript Format. All manuscripts must be submitted in English. Manuscripts must be typed single-sided, double-spaced, on 8-1/2 by 11 inch white, bond paper with 1-inch margins on the top, sides, and bottom. The right margin should not be justified. Pages should be numbered consecutively in the upper right-hand corner beginning with the title page, followed in order by the précis, abstract, body of the text, acknowledgments, references, figures, legends, and tables. The first author’s last name should appear in the upper right-hand corner of each page. Manuscripts should be approximately 1,000 to 4,000 words (about 4–16 pages of text), dependent upon the type of report. The original manuscript and two high-quality photocopies, as well as three sets of black-and-white glossy prints of illustrations, figures, or photographs, are required at submission. Final, revised manuscripts should be submitted on a 3-1/2 inch floppy diskette, along with two hard copies. Manuscripts and attendant material will be returned only when accompanied by a stamped, self-addressed envelope. Title page. The title page should include in order (1) the title; (2) the running title, a short version of the title (40 characters or less); (3) authors’ names as they wish them to appear with the first name/initial, middle name/initial, and last name of each author, in that order, followed by each author’s highest academic degree(s); (4) institutional affiliation, city, state, and country (when other than United States) in which the study was carried out; (5) source(s) of financial support; (6) disclaimers (when needed); (7) name, address, business and home telephone numbers, fax number, and e-mail address, when available, of the corresponding author; and (8) name and address of author to whom reprints should be sent (when different from corresponding author). For manuscripts with two or more authors, each must have participated actively and sufficiently in the study design, performance, critical analysis, and reporting. The inclusion of an author should be based only on substantial contribution. Each author must have final approval of the submitted manuscript. Individuals contributing to the manuscript in lesser roles (including participants in collaborative trials) may be mentioned in an acknowledgment. Précis. The précis appears on page 2 of the submitted manuscript and will appear with the title in the Journal’s table of contents. It should be condensed into a single sentence, limited to 25 words or less, describing the major conclusion of the work. Abstract Page with Key Words/Phrases. On page 3 of the manuscript, the title, author(s) names, and a structured abstract should appear. Beneath the abstract, 3 to 5 key words or short phrases should be listed for indexing purposes. A structured abstract of 150 words or less should accompany full-length articles. The structured abstract should contain 4 paragraphs with the following headings: (1) Objective, stating the hypothesis of the study; (2) Materials and Methods, including the means for problem solving, the subjects (number and relevant characteristics), the intervention studied, and a brief statistical analysis; (3) Results, including the outcome of the study and statistical significance; and (4) Conclusions, stating the outcome importance. Abstracts are not necessary for editorials, commentaries, correspondence, home study courses, opinion pieces, book reviews, and abstracts from meetings. Key Words. Key words should appear immediately beneath the abstract and consist of 3 to 5 words or terms used for indexing. It is recommended that the terms from the medical subject headings of Index Medicus [2] be used. Text. Manuscripts should be written in the active voice. Ideas should be expressed briefly, clearly, and concisely. Take the time to condense your manuscript and express it confidently in simple, declarative sentences. Write simply and naturally, the way you speak. Do not make statements that are unsubstantiated by your report or references [3]. Use only standard abbreviations [4]. Spell out all abbreviations in full preceding their first usage in the text. Reports claiming to be the “first of a kind” must be verified as such with the source(s) of the literature searched and the years included in the search. Direct quotation should be enclosed with quotation marks and attributed in full to the author and source, including the exact page numbers. Closely paraphrased material should be referenced within the text, so as to leave no doubt as to the source of the original information. For drugs, devices, or patented procedures, the generic or common name should be stated, followed in parentheses by the trade name, city, and country of manufacture. Randomized controlled trials should specifically state the method for randomization. When human and nonhuman investigation/experimentation has taken place, manuscripts must state that the appropriate institutional review body granted approval before the study was begun. Reports on nonhuman subjects must state that institutional approval of the project was obtained before the study began, and that institutional guidelines for the care of these subjects were followed. The type of nonhuman subjects must be stated in the title, abstract, key words, and Materials and Methods section of the report. Statistical analyses should specify the tests used and to which portions of the data they were applied rather than simply list the tests. If a statistical computer program was used, the program should be identified. References. References cited in the manuscript should be listed as a separate section immediately following the text. Authors must verify all references. Citation style should follow that of the “Uniform Requirements for Manuscripts Submitted to Biomedical Journals” [1], and journal abbreviations should be those recognized by Index Medicus [2]. Number references sequentially in the order cited in the text. References cited only in a figure or table are numbered according to their first mention in the text. Do not use personal communications or materials “submitted” or “in preparation” as references. Materials accepted for publication but not yet published may be cited followed by “(in press).” References with 7 or more authors should list only the first 6, followed by “et al.” The following examples are given to demonstrate correct style:
Tables. Up to five tables will be printed without charge to the author(s). Tables should be labeled consecutively, using Arabic numerals, and follow the references. The table number should be followed by a title for the table. A table exceeding 1 page should be headed with the table number followed by “continued” in parentheses and the table heading. Tables containing special symbols or artwork should be submitted as camera-ready copy. Illustrations. All illustrations should be numbered sequentially with Arabic numerals, in the order cited in text. A label should be affixed to the back of each illustration. It should indicate the top of the figure, figure number, and the name of the first author. On a separate page, legends should be labeled by figure number and briefly describe the illustration. Color Illustrations. Color illustrations may be printed at the author’s expense. Line Drawings. Line drawings may be submitted when of professional quality, as laser printer output or as camera-ready copy. Photographic Prints. Black-and-white, glossy photographic prints of good quality may be submitted. Patient identity must be protected, or written permission from the patient must accompany the print. Letters, arrows, and marking on the prints must be of professional quality. Figures. Figures reproduced from another publication require accompanying written permissions from the author(s) of the work and the holder of the copyright to the work. Credits detailing the authorship and source of the materials must be included in the legend. Proofs. Page proofs of the article as typeset from the copyedited manuscript and illustration proofs will be forwarded by the publisher to the corresponding author. The corresponding author should return all proofs within 48 hours, limiting corrections to typographical errors or corrections in the presentation of information. Correspondence regarding proofs should be sent directly to the journal production editor. Reprints. An order form for reprints will be sent to the corresponding author along with the page proofs. The publisher will furnish the ordered reprints. Copying. Authorization to photocopy material from the Journal for any purpose must be granted in writing by the American Society for Colposcopy and Cervical Pathology. Copyright Statement. Copyright on all published articles is held by the American Society for Colposcopy and Cervical Pathology. A copyright transfer agreement signed by all authors must be submitted with final revised manuscript and disk. Checklist. The checklist for journal submission should be completed by the corresponding author and forwarded with the manuscript. Duplicate Publication. If a report, including abstracts, by any of the named authors has been previously published in any medium dealing in any respect with the same data, in part or in full, as that reported in the submitted manuscript, a reprint of that report must be submitted with the manuscript under consideration. The corresponding author should inform the Executive Editor of the similarities and differences of the reports. This requirement specifically includes reports in which a few different patients, animal, laboratory experiments or data have been added to an existing publication. Conflict of Interest. Authors must inform the Executive Editor in a letter accompanying the manuscript of any commercial or other association that might present conflict of interest, such as ownership, financial holdings, equity interests, consultant activity, patent-licensing, or emotional interests that might influence the report. This information will be confidential and known only to the editor. If the manuscript is accepted, the author and editor will decide how to best make the information known. Listing sources of financial and institutional support does not necessarily imply a conflict of interest. Disclaimer. Statements and opinions expressed in the manuscript are those of the author(s) and not necessarily those of the editor(s) or publisher. The editor(s) or publisher disclaim any responsibility or liability for such information. The author(s), editor(s), and publisher do not guarantee, warrant, or endorse any product or service advertised in the publication, nor do they guarantee any claim made by the manufacturer of said product or service. Please make every effort to comply with the previously stated requirements. Failure to do so may delay review and subsequent publication in the Journal. References
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